Planning a Seamless Event

Oct 25, 2023 | Planning

Planning a Seamless Event: Tips and Checklist for Hosting at The Loft at Gray Goose

Planning an event is an exciting journey, filled with creative ideas, decision-making, and meticulous organization. At The Loft at Gray Goose (TLGG), we thrive on making your event as memorable and seamless as possible. Hosting an event involves various elements, and with our venue’s charming ambiance and accommodating features, you can ensure that your occasion stands out. Here’s a guide filled with tips and a checklist to assist you in planning a successful event at TLGG.

1. Understanding the Venue:

Before diving into the planning process, familiarize yourself with the space. TLGG has diverse areas that you can utilize, so understanding the capacity, layout, and available amenities is crucial. Consider visiting the venue for a walkthrough to visualize and start planning your event layout.

2. Defining Your Event:

Clarify the purpose and style of your event. Whether it’s a corporate meeting, a wedding, or a birthday celebration, having a clear vision will help in making consistent planning decisions.

3. Collaboration and Communication:

Maintain open communication with the TLGG management team. They can offer insights, guidance, and assistance tailored to meet the specific needs of your event.

Checklist for Hosting at The Loft At Gray Goose:

  • Venue Booking:
    • Confirm the date and time.
    • Complete and sign the lease agreement.
  • Decoration and Setup:
    • Plan your decoration according to the guidelines.
    • Confirm the setup and breakdown times.
  • Vendors:
    • Choose your vendors, such as caterers and decorators, and ensure they’re familiar with the venue’s policies.
    • Coordinate with them for timely arrivals and setups.
  • Safety and Regulations:
    • Review and adhere to the safety guidelines provided by TLGG.
    • Ensure that all equipment and decorations meet the venue’s safety standards.
  • Pets and Service Animals:
    • If you plan to have pets or service animals, ensure you follow TLGG’s pet policy.
  • Final Walkthrough:
    • Schedule a final walkthrough to finalize all details and ensure everything is in place for your event.
  • Feedback:
    • After your event, consider providing feedback to TLGG to share your experiences and areas for improvement.


Planning an event at The Loft at Gray Goose is an opportunity to bring your vision to life in a venue filled with character and flexibility. Using this guide and checklist, you can navigate the planning process with clarity and confidence, ensuring that each aspect of your event is well-organized and executed seamlessly. At TLGG, we are here to support you every step of the way, ensuring that your event is not just hosted, but celebrated and remembered.

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Discover The Loft At Gray Goose in Janesville, the premier venue for unforgettable weddings and diverse events, encapsulating elegance and charm for any occasion.


207 N Academy St Janesville, WI 53548


(608) 561-7839